What’s new at All Gravy
What we shipped, month by month. Everything here is live for every customer today.
Oct 2026
-
Photo to rules-checked rota
Send a photo of the paper rota. It turns it into shifts, checked against your rules, ready for your OK.
-
Lives in your team chats
GMs message the AI Assistant in the team chat like a colleague. It catches them up, drafts replies and sets up groups after they approve.
-
How the team feels, anonymised
Anonymised sentiment from team chats shows what staff are happy or unhappy about. No names attached.
-
Pinned messages
Pin the opening times, the Wi-Fi code or this week's specials to the top of any chat.
-
Everything you expect from chat
Swipe to reply, @mentions, forward, drafts, link previews, edited labels and search inside a chat that jumps to the message.
-
AI Assistant in the chat
Message the AI Assistant like a colleague. It catches you up on busy chats, drafts replies and sets up groups, and nothing goes out until you approve.
-
Broadcasts
Pin a post, article or event to the top of the feed for exactly the roles and locations that need it.
-
Comments and mentions
@mention colleagues in comments, edit what you wrote, and share a link to any post.
-
Notification controls
Set a default and a floor for every feed. Staff tune the rest themselves, and urgent posts always get through.
-
Targeting by role and location
Feeds and chats follow roles and locations, and only the people you allow can post. The kitchen gets kitchen news.
-
Anonymous surveys
Run a survey anonymously and the results, export included, never show who answered. Honest answers, no guessing.
-
New integrations
BrightHR, COMBO, Fresto, Smartplan, WaiterPro and Wenodo now sync with All Gravy, and SameSystem works across multiple locations.
-
Rota templates
Build your standard week once and apply it with one click. Conflicts with holidays and double bookings are flagged before anything lands.
-
Planned vs contracted hours
See who is under or over their contracted hours while you build the week, including zero-hour contracts with promised hours.
-
Sick cover in two clicks
Mark a shift as sick, find cover from the same screen, and the sick hours land on the payroll export.
-
Availability
Staff mark the days that do not work, and managers see it on the shift while they plan.
-
Clock in from the app, on site
One tap to clock in and out. The app checks staff are at the location, and rounding rules keep the hours clean.
-
Rules-checked rotas
Set rest, max hours, days in a row, free weekends and under-18 hours once. The planner flags a breach the moment you create it.
-
Photo to rota
Snap the paper rota or a whiteboard and send it to the AI Assistant. It turns it into shifts, checked against your rules, ready for your OK.
Sep 2026
-
Bulk actions in one go
Send reminders to a whole cohort or mark a course done for 40 people. One request, one approval.
-
Exports on request
Any list or report as a CSV, and photos from posts and handbooks as a ZIP.
-
Voice and video calls
Ring a colleague or a whole group, on the app or the web, with picture-in-picture and reactions. No personal phone numbers needed.
-
A tidy chat list
Archive, mark as unread, leave a group, or start a DM straight from a colleague's profile.
-
Urgent posts with swipe to confirm
Urgent posts get through even when a feed is muted, and staff swipe to confirm they read it. Managers can now send them from the app too.
-
Events and RSVPs
Post team events and training sessions, collect RSVPs and send reminders. Past events show how many came.
-
Notification centre
One inbox in the app for posts, mentions, approvals, shifts, events and learning. Nothing important slides by.
-
Sign up from the app
Staff pick a session that fits their shifts and sign up in the app. Sessions sit in the events calendar next to everything else. Admins can add or remove people.
-
Session reminders and updates
Staff get a reminder before the session and a message if it moves or is cancelled. Online sessions come with a meeting link they can tap.
-
Export for audits
Download training progress, including in-person sessions, expiry dates and refresh cycles, when the inspector or head office asks.
-
Ask the AI Assistant, get the page
Staff ask a question in plain words and the AI Assistant answers from your handbooks, with a link to the page it used.
-
Rota planner for every site
Plan the week by department or by employee. Work in drafts, then publish the whole week or just the shifts you pick.
-
Daily notes on the rota
Add a note to any day, like a big booking or a delivery, and staff see it on their shift in the app.
-
Every shift in the app they already use
Staff see their week, who else is on and shifts at other sites, in the same app as chat, training and handbooks.
-
Instant shift updates
Publish a change and everyone affected gets a notification. No group chat, no guesswork.
-
Review and approve hours
Clocked hours land against the planned shift. Managers adjust and approve before anything reaches payroll.
-
Payroll export with an audit trail
Approved hours export as a payroll file with pay codes, plus an audit PDF and a log of every change and who made it.
-
Keep the rota system you have
Connect Fourth, Harri, Planday, Rotaready, S4Labour, Deputy, RotaCloud, Sona, Kobas, Opsyte and more. Shifts flow into the app your team already opens.
Aug 2026
-
Share from your phone
Send photos, videos and files from the phone's share menu straight into a chat or a post.
-
Open shifts staff can claim
Publish a shift without a name. Staff request it from the app with a comment, and you pick who gets it.
Jul 2026
-
Drafts and posts targeted comms
It writes the post or broadcast, picks the right roles and sites, and posts when you say go.
-
Finds who is behind
Ask which sites are behind on training or onboarding. You get the sites and the names in a table you can export.
-
PDFs, Word and Excel attached
Attach the PDF, Word or Excel file you still need. Staff open it on the phone without leaving the app.
Jun 2026
-
Fills shifts, checked against your rules
Ask it to fill the open shifts at a site. It assigns them against your work rules, availability and leave, ready for your OK.
-
Do Not Disturb
Staff set quiet hours for their days off, and colleagues see it before they message. Work stops at the end of the shift.
-
We bring your training history
Switching from another LMS? We move past completions over, even for staff who have not logged in yet, so nobody redoes a course on day one.
-
Ask the AI Assistant to fill shifts
Tell the AI Assistant which shifts to fill. It assigns them against your rules, availability and leave, and nothing is published until you approve.
May 2026
-
Photos, videos, files and GIFs
Shoot video from the camera, paste images, send Office files. Every chat keeps a Media and Files tab, so the rota PDF is never lost.
-
Scheduled posts and content calendar
Write posts ahead and schedule them. Admins see every scheduled post and broadcast in one calendar, and reschedule with a click.
Apr 2026
-
Sets up new starters
Add new people, invite them, assign onboarding and courses and put them in the right groups, in one request.
-
Builds courses from your documents
Upload a policy or a PDF and it builds the course, the lessons and the quiz, then assigns it to the teams you pick.
-
The AI Assistant builds the course
Ask the AI Assistant for a course from your training material. It drafts the lessons and the quiz, and assigns it to the right people. Nothing goes live until you approve.
-
Site managers run their own sessions
Managers see the training for their site, manage the sessions and mark attendance, without going through head office.
-
Ready-made compliance courses
Accredited courses for hospitality, ready to assign: food safety, allergens, fire safety, COSHH, licensing and more. No need to write your own.
-
Completion per course, site and person
See who has finished what, per course, location and employee. Area and site managers see their own teams, and refresher courses count only while they are valid.
Mar 2026
-
Answers from your handbooks
Staff ask in plain words and get the answer from your own handbooks, with a link to the page it used.
-
Answers that fit the role
It knows who is asking and only uses what their role, site and permissions allow.
-
Works on your live data
It works inside All Gravy on your handbooks, sites, roles and people, and knows the screen you are on. Nothing to import.
-
See who has seen it
Every post shows who has seen it, on the app and the web. No more "did everyone get this?"
-
Unfinished courses in the feed
Courses that are still open show up in the feed, so staff pick up where they left off.
-
In-person sessions inside the course
Add workshops, tastings or shadow shifts to a course with a date, time and place. Digital lessons and the hands-on part sit in one flow.
-
Attendance that counts
Mark who showed up and their course progress updates on its own. Every session and attendee is logged.
-
Links and QR codes
Share a handbook in a post or chat, or print a QR code for the wall so staff open the right page at the station.
-
Engagement insights
See adoption, activity, retention and pulse scores for every site, and filter by location and role to find where engagement drops.
Feb 2026
-
Nothing happens until you approve
It drafts the course, the post, the setup or the shifts. A manager says yes before anything is posted, assigned or changed.
-
For You feed
One home feed that pulls together every feed a person belongs to: company news, their site, their team.
-
Deadlines and automatic reminders
Set a deadline and staff get a reminder four days and one day before. Overdue courses are flagged, and managers can nudge anyone with one tap.
-
Give a badge by hand
Saw great work on the floor? Award a badge straight from someone's profile, and take it back if it was a mistake.
Jan 2026
-
Pre-reads, agenda and follow-ups
Staff see the agenda and what to read before the session, and get the follow-up material after it, right in the app.
-
Automations
Send the right message, written by you or the AI, or assign a survey when someone changes role, finishes a course or an event comes up. Set it once.
Earlier
Auto groups by role and location
Refresher courses that renew themselves
Badges for finished training
New hires flow in from your rota
Duolingo-style course path
Articles, videos and quizzes in one course
Quizzes that feel like a game
Badges for finished courses
Change a list in seconds
Search every handbook
Follow every case to the end
Report templates
Courses for the right roles and sites
Right handbook, right people
Birthdays and work anniversaries
Templates to start on day one
Onboarding per role and site
Swipe to confirm they read it
See what is done at every site
Weekly pulse check
Surveys on the phone
Lists that repeat themselves
Synced with your rota and HR system
Handbooks built for the phone
Anonymous whistleblowing
To-do lists for every site
One directory for the whole group
No personal numbers or accounts
See it all live
In 30 minutes we show you what matters for your sites.
- 350+ hospitality brands
- 4,000+ locations
- 4.7 on G2
